3. STRATEGIC SUPPORT SERVICES
3.4 Report on Request for Proposal for Citywide Janitorial Services.
(a) Execute four separate agreements with GCA Services Group Inc. (Alviso, CA) for Janitorial Services, with an initial three year term ending October 31, 2014 for each agreement, and a cumulative total amount not to exceed $18,009,454: as follows
Department
Max. Compensation (three years)
Public Works (Citywide Facilities)
$8,853,696
Airport
7,728,377
Parks, Recreation & Neighborhood Services
1,387,790
Office of Cultural Affairs
39,591
Total
$18,009,454
(b) Subject to approval by the Treatment Plant Advisory Committee, execute an agreement with GCA Services Group, Inc., (Alviso, CA) for Janitorial Services, with an initial three year term ending October 31, 2014 for the Environmental Services Department Water Pollution Control Plant (WPCP), and a total amount not to exceed $1,109,154.
(c) Execute amendments as required to add or delete facilities, or change service levels due to seasonal changes or budget constraints, subject to the appropriation of funds.
1. CEREMONIAL ITEMS
2. CONSENT CALENDAR
2.9 Collaboration with the YWCA Silicon Valley on a Grant Application to the California Department of Education.
6. TRANSPORTATION & AVIATION SERVICES
6.2 Actions Related to the San Carlos Street Multimodal Streetscape Improvement Project.
(a) Adopt a resolution authorizing the Director of Public Works to determine the lowest responsive and responsible bidder for the San Carlos Street Multimodal Streetscape Improvement Project and to either: (i) award the contract to the lowest responsive and responsible bidder in an amount not to exceed $1,700,000, or (ii) reject all bids and re-bid the Project.
6.3 Grant Applications to Metropolitan Transportation Commission for Two Pedestrian and Bicycle Improvement Projects on St. John Street and Park Avenue.
(a) Authorize the City Manager to execute and submit two separate grant applications to the Metropolitan Transportation Commission (MTC) for the Community Design & Transportation (CDT) Capital Grant Program (CIP) in the amount not to exceed $1,500,000 for the St. John Street Multi-Modal Improvements - Phase 1, with a local match of $375,000, and in the amount not to exceed $1,456,000 for the Park Avenue Multi-Modal Improvements, with a local match of $364,000;
(b) Make the required assurances to comply with the project applications, deadlines to complete the projects, grant program requirements, and other assurances required by MTC as explained in this memorandum;
(c) Authorize the City Manager to accept any grant award(s) and negotiate and execute any documents to effectuate the grant(s), including the authority to negotiate and execute any documents that increase the amount of the grant awarded or require an increase in the local match of funds from the City for the projects, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP10-068(a) Grant Application. (Transportation)
6.4 Relinquishment Agreement with the State of California for the Relinquishment of State Route 82 from I-880 to US 101 and State Route 130 from US 101 to White Road and Direction to Complete Related Historic Landmark Process.
(a) Approve a Relinquishment Agreement with the State of California for the relinquishment of State Route 82 from I-880 to US 101 (9.92 miles) and State Route 130 from US 101 to White Road (2.6 miles) and Caltrans transfer to the City up to $12,410,000 of federal programming authority, with a required local match of $1,450,000 subject to the approval of the California Transportation Commission and appropriation through the Metropolitan Transportation Commission.
(b) Adopt a resolution to authorize and direct the Director of Planning, Building and Code Enforcement to complete the necessary application(s) and documentation for designation of CA-SCL-128/H and the San Jose Underpass (Bridge Number 37-0045) as a historic district and landmark, respectively, for submittal to the Historic Landmarks Commission and City Council so that designation proceedings for the above-named resource can be completed in a timely and expedited manner
CEQA: Exemption, 15331: Historical Resource Restoration/Rehabilitation. Council Districts 2, 3, 5, 6, 7 and 10. (Transportation)
6.5 Street Tree Ordinance Clarification and Amendments.
(a) Approve an ordinance amending Chapter 13.28 of Title 13 of the San José Municipal Code (Street Tree Ordinance) with the following proposed revisions:
(b) Approve an ordinance amending Section 1.08.020 of Chapter 1.08 of Title 1 of the San José Municipal Code to update the list of infractions to be consistent with the numbering in the proposed revisions to Chapter 13.28 of the San José Municipal Code.
(c) Adopt a resolution amending the Administrative Citation Schedule of Fines to modify certain administrative fines for violations related to Chapter 13.28 of the San José Municipal Code, effective on January 13, 2012, and repealing Resolution No. 75865.
CEQA: Not a Project, File No. PP10-068 (b), Municipal Code or Policy. (Transportation)
[Transportation and Environment Committee referral - Item D(4)]
6.6 Airport Law Enforcement Services: Outsourcing Update, Proposed Staffing Plan, and Budget Update.
(a) Continue Airport Law Enforcement Services to be provided by the San José Police Department and discontinue negotiations with the Santa Clara County Sheriff's Office regarding potential outsourcing;
(b) Approve a revised San José Police Department - Airport Division staffing model that modifies staffing levels to 11 sworn positions (1.0 Police Lieutenant, 6.0 Police Sergeants, and 4.0 Police Officers) and relies upon overtime staffing equivalent to 16 sworn positions effective February 1, 2012;
4. COMMUNITY & ECONOMIC DEVELOPMENT
4.1 Status of Housing Units Reserved and Allocated For Phase I of the North San José Area Development Policy.
(a) Accept the status report of housing unit reservation and allocation in North San José and direct staff to continue to track residential developer progress.
(b) Request that staff return to the Council with an amendment to the North San José Area Development Policy to reallocate up to 600 unused affordable rate units for projects that:
(c) Request that staff return to the Council at the same meeting with a recommended amendment to the Policy that maintains the overall allocation of affordable units at 20% of total units constructed
CEQA: Not a Project, File No. PP10-069(a), Staff Reports/Assessments/Annual Reports/ Information Memos. Council Districts 3 and 4. (Planning, Building and Code Enforcement/Housing)
(Deferred from 11/15/11 - Item 4.1)
4.3 Permanent Easement Agreement with San Jose Water Company.
(a) A permanent easement agreement with the San José Water Company for water facilities installation on the site of the future Fire Station No. 21.
CEQA: An Addendum was issued to EIR, File No. PP08-l84 wherein it was concluded that the proposed project would result in no new significant environmental impacts as discussed in the original EIR. Council Districts 5 and 8. (Economic Development)
4.4 Cooperation Agreement with the Santa Clara Valley Water District for the Establishment of Procedures for Completing Real Property Transactions.
(a) Execute the Cooperation Agreement with the Santa Clara Valley Water District for the establishment of procedures for completing real property transactions;
(b) Negotiate the form of all standardized conveyance templates reflecting the terms of the Cooperation Agreement for use in implementing the Cooperation Agreement, and
4.5 ADMINISTRATIVE HEARING on Appeal of Certification of a Final Environmental Impact Report (FEIR) and Appeal of Approval of a Conditional Use Permit for the Proposed Project, Moe's Stop Gas and Service Station, File No. CP11-049.
(a) Conduct an ADMINISTRATIVE HEARING on and consider an APPEAL of the Planning Commission's certification of the Final Environmental Impact Report (FEIR) for the proposed project, Moe's Stop Gas and Service Station, File No. PP11-049, a Conditional Use Permit to allow the demolition of an existing single-family detached residence, the expansion of an existing gas and service station, and other modifications, for property located at the southeast corner of McKee Road and N. 33rd Street. In addition, consider adoption of a resolution to uphold the Planning Commission's certification of the FEIR and certify that:
4.6 Historic Landmark Nomination and Mills Act Historical Property Contract for the "Bowman-Sweigert House".
(a) Conduct a public hearing and adopt a resolution designating the "Bowman-Sweigert House" as a landmark of special historic, architectural, cultural, aesthetic or engineering interest or value of an historic nature.
(b) Conduct a public hearing on the Historical Property Contract between the City of San José and the owners of the "Bowman-Sweigert House" (James D. Williams, et al., property owner) and adopt a resolution approving the contract.
The Historic Landmarks Commission recommends that the City Council approve: (1) the proposed Landmark Designation and (2) the proposed Historic Property Contract (4-0-1, Commissioner Abatecola absent). CEQA: Exempt. (Planning, Building and Code Enforcement)
HL11-197/MA11-002 - District 3
8. PUBLIC SAFETY SERVICES
8.1 Report on Request for Bids for Self Contained Breathing Apparatus for the Fire Department.
(a) Approve award to purchase Self Contained Breathing Apparatus and related equipment to Fisher Scientific Company, LLC (Pittsburgh, PA) for a total cost not to exceed $1,940,403, including all warranties, training, testing, delivery, and sales tax, and authorize the City Manager to execute the purchase order.
Nov 29, 2011 City Council
3. STRATEGIC SUPPORT SERVICES
3.4 Report on Request for Proposal for Citywide Janitorial Services.
(a) Execute four separate agreements with GCA Services Group Inc. (Alviso, CA) for Janitorial Services, with an initial three year term ending October 31, 2014 for each agreement, and a cumulative total amount not to exceed $18,009,454: as follows
Department
Max. Compensation (three years)
Public Works (Citywide Facilities)
$8,853,696
Airport
7,728,377
Parks, Recreation & Neighborhood Services
1,387,790
Office of Cultural Affairs
39,591
Total
$18,009,454
(b) Subject to approval by the Treatment Plant Advisory Committee, execute an agreement with GCA Services Group, Inc., (Alviso, CA) for Janitorial Services, with an initial three year term ending October 31, 2014 for the Environmental Services Department Water Pollution Control Plant (WPCP), and a total amount not to exceed $1,109,154.
(c) Execute amendments as required to add or delete facilities, or change service levels due to seasonal changes or budget constraints, subject to the appropriation of funds.
1. CEREMONIAL ITEMS
2. CONSENT CALENDAR
2.9 Collaboration with the YWCA Silicon Valley on a Grant Application to the California Department of Education.
6. TRANSPORTATION & AVIATION SERVICES
6.2 Actions Related to the San Carlos Street Multimodal Streetscape Improvement Project.
(a) Adopt a resolution authorizing the Director of Public Works to determine the lowest responsive and responsible bidder for the San Carlos Street Multimodal Streetscape Improvement Project and to either: (i) award the contract to the lowest responsive and responsible bidder in an amount not to exceed $1,700,000, or (ii) reject all bids and re-bid the Project.
6.3 Grant Applications to Metropolitan Transportation Commission for Two Pedestrian and Bicycle Improvement Projects on St. John Street and Park Avenue.
(a) Authorize the City Manager to execute and submit two separate grant applications to the Metropolitan Transportation Commission (MTC) for the Community Design & Transportation (CDT) Capital Grant Program (CIP) in the amount not to exceed $1,500,000 for the St. John Street Multi-Modal Improvements - Phase 1, with a local match of $375,000, and in the amount not to exceed $1,456,000 for the Park Avenue Multi-Modal Improvements, with a local match of $364,000;
(b) Make the required assurances to comply with the project applications, deadlines to complete the projects, grant program requirements, and other assurances required by MTC as explained in this memorandum;
(c) Authorize the City Manager to accept any grant award(s) and negotiate and execute any documents to effectuate the grant(s), including the authority to negotiate and execute any documents that increase the amount of the grant awarded or require an increase in the local match of funds from the City for the projects, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP10-068(a) Grant Application. (Transportation)
6.4 Relinquishment Agreement with the State of California for the Relinquishment of State Route 82 from I-880 to US 101 and State Route 130 from US 101 to White Road and Direction to Complete Related Historic Landmark Process.
(a) Approve a Relinquishment Agreement with the State of California for the relinquishment of State Route 82 from I-880 to US 101 (9.92 miles) and State Route 130 from US 101 to White Road (2.6 miles) and Caltrans transfer to the City up to $12,410,000 of federal programming authority, with a required local match of $1,450,000 subject to the approval of the California Transportation Commission and appropriation through the Metropolitan Transportation Commission.
(b) Adopt a resolution to authorize and direct the Director of Planning, Building and Code Enforcement to complete the necessary application(s) and documentation for designation of CA-SCL-128/H and the San Jose Underpass (Bridge Number 37-0045) as a historic district and landmark, respectively, for submittal to the Historic Landmarks Commission and City Council so that designation proceedings for the above-named resource can be completed in a timely and expedited manner
CEQA: Exemption, 15331: Historical Resource Restoration/Rehabilitation. Council Districts 2, 3, 5, 6, 7 and 10. (Transportation)
6.5 Street Tree Ordinance Clarification and Amendments.
(a) Approve an ordinance amending Chapter 13.28 of Title 13 of the San José Municipal Code (Street Tree Ordinance) with the following proposed revisions:
(b) Approve an ordinance amending Section 1.08.020 of Chapter 1.08 of Title 1 of the San José Municipal Code to update the list of infractions to be consistent with the numbering in the proposed revisions to Chapter 13.28 of the San José Municipal Code.
(c) Adopt a resolution amending the Administrative Citation Schedule of Fines to modify certain administrative fines for violations related to Chapter 13.28 of the San José Municipal Code, effective on January 13, 2012, and repealing Resolution No. 75865.
CEQA: Not a Project, File No. PP10-068 (b), Municipal Code or Policy. (Transportation)
[Transportation and Environment Committee referral - Item D(4)]
6.6 Airport Law Enforcement Services: Outsourcing Update, Proposed Staffing Plan, and Budget Update.
(a) Continue Airport Law Enforcement Services to be provided by the San José Police Department and discontinue negotiations with the Santa Clara County Sheriff's Office regarding potential outsourcing;
(b) Approve a revised San José Police Department - Airport Division staffing model that modifies staffing levels to 11 sworn positions (1.0 Police Lieutenant, 6.0 Police Sergeants, and 4.0 Police Officers) and relies upon overtime staffing equivalent to 16 sworn positions effective February 1, 2012;
4. COMMUNITY & ECONOMIC DEVELOPMENT
4.1 Status of Housing Units Reserved and Allocated For Phase I of the North San José Area Development Policy.
(a) Accept the status report of housing unit reservation and allocation in North San José and direct staff to continue to track residential developer progress.
(b) Request that staff return to the Council with an amendment to the North San José Area Development Policy to reallocate up to 600 unused affordable rate units for projects that:
(c) Request that staff return to the Council at the same meeting with a recommended amendment to the Policy that maintains the overall allocation of affordable units at 20% of total units constructed
CEQA: Not a Project, File No. PP10-069(a), Staff Reports/Assessments/Annual Reports/ Information Memos. Council Districts 3 and 4. (Planning, Building and Code Enforcement/Housing)
(Deferred from 11/15/11 - Item 4.1)
4.3 Permanent Easement Agreement with San Jose Water Company.
(a) A permanent easement agreement with the San José Water Company for water facilities installation on the site of the future Fire Station No. 21.
CEQA: An Addendum was issued to EIR, File No. PP08-l84 wherein it was concluded that the proposed project would result in no new significant environmental impacts as discussed in the original EIR. Council Districts 5 and 8. (Economic Development)
4.4 Cooperation Agreement with the Santa Clara Valley Water District for the Establishment of Procedures for Completing Real Property Transactions.
(a) Execute the Cooperation Agreement with the Santa Clara Valley Water District for the establishment of procedures for completing real property transactions;
(b) Negotiate the form of all standardized conveyance templates reflecting the terms of the Cooperation Agreement for use in implementing the Cooperation Agreement, and
4.5 ADMINISTRATIVE HEARING on Appeal of Certification of a Final Environmental Impact Report (FEIR) and Appeal of Approval of a Conditional Use Permit for the Proposed Project, Moe's Stop Gas and Service Station, File No. CP11-049.
(a) Conduct an ADMINISTRATIVE HEARING on and consider an APPEAL of the Planning Commission's certification of the Final Environmental Impact Report (FEIR) for the proposed project, Moe's Stop Gas and Service Station, File No. PP11-049, a Conditional Use Permit to allow the demolition of an existing single-family detached residence, the expansion of an existing gas and service station, and other modifications, for property located at the southeast corner of McKee Road and N. 33rd Street. In addition, consider adoption of a resolution to uphold the Planning Commission's certification of the FEIR and certify that:
4.6 Historic Landmark Nomination and Mills Act Historical Property Contract for the "Bowman-Sweigert House".
(a) Conduct a public hearing and adopt a resolution designating the "Bowman-Sweigert House" as a landmark of special historic, architectural, cultural, aesthetic or engineering interest or value of an historic nature.
(b) Conduct a public hearing on the Historical Property Contract between the City of San José and the owners of the "Bowman-Sweigert House" (James D. Williams, et al., property owner) and adopt a resolution approving the contract.
The Historic Landmarks Commission recommends that the City Council approve: (1) the proposed Landmark Designation and (2) the proposed Historic Property Contract (4-0-1, Commissioner Abatecola absent). CEQA: Exempt. (Planning, Building and Code Enforcement)
HL11-197/MA11-002 - District 3
8. PUBLIC SAFETY SERVICES
8.1 Report on Request for Bids for Self Contained Breathing Apparatus for the Fire Department.
(a) Approve award to purchase Self Contained Breathing Apparatus and related equipment to Fisher Scientific Company, LLC (Pittsburgh, PA) for a total cost not to exceed $1,940,403, including all warranties, training, testing, delivery, and sales tax, and authorize the City Manager to execute the purchase order.
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