1. CEREMONIAL ITEMS

1.1 Presentation of a commendation to Geometrics Corporation for their contributions to San José. (Mayor/Reed)

1.3 Presentation of a commendation to Lina Broydo, Director of Public Relations for the Fairmont San José Hotel, for her many years of outstanding professional and community service to the San José community. (Mayor) * (Rules Committee referral 10/25/06)

1.4 Presentation of a proclamation recognizing October as Domestic Violence Awareness Month. (Campos/Williams) (Rules Committee referral 10/25/06)

1.5 Presentation of commendation to John Nguyen for his dedication to volunteerism, his constant participation and assistance with numerous events throughout the City of San José, and his leadership and community spirit. (Nguyen) * (Rules Committee referral 10/25/06)

1.6 Presentation of a commendation to Angie Horne for her extraordinary volunteer services to the Bagby Elementary School community and the people of San José, (Yeager) * (Rules Committee referral 10/25/06)

1.7 Presentation of commendations to the City of San José Multi-Departmental Team and to Elite Racing for the successful debut of the San José Rock n' Roll Half Marathon. (Office of Economic Development) * (Rules Committee referral 10/25/06)

1.2 Presentation of the Government Finance Officers Association's "Certificate of Achievement for Excellence in Financial Reporting" and the "Award of Financial Reporting Achievement" to the San José Redevelopment Agency. (Mayor/Executive Director) (Rules Committee referral 10/18/06)

2. CONSENT CALENDAR Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council, staff, or public requests discussion on a particular item, that item will be removed from the Consent Calendar and considered separately.

2.1 Approval of Minutes.

2.2 Final adoption of ordinances.

2.3 Acceptance of the Office of the City Auditor's Report.

2.4 Acceptance of the report on the San José Prepared Program.

2.5 Approval to award open purchase order #10 for FY 2006-2007.

2.6 Approval to amend a contract for Pre-Hospital Emergency Medical Care Transportation Services.

2.7 Approval of Council Member Nguyen's Travel Out of State.

2.8 Approval to set a Public Hearing and vacate a portion of Paula Street.

2.9 Approval of actions related to the Police Southside Substation Project.

2.10 Approval of City Auditor Gerald Silva's travel calendar.

3. STRATEGIC SUPPORT SERVICES

3.2 Report of the Rules Committee - October 18, 2006 Vice Mayor Chavez, Chair

(a) Redevelopment Agency items reported out at Redevelopment Agency meeting

(b) City Council

(c) Legislative Update

(d) Meeting Schedules

(e) The Public Record

(f) Appointments to Boards, Commissions and Committees

(g) Rules Committee Reviews, Recommendations and Approvals

(h) Review of Significant Public Records Act Requests

(i) Review of Council Policy Updates per Sunshine Reforms

(j) Open Forum

(k) Adjournment

3. STRATEGIC SUPPORT SERVICES

3.3 Report of the Making Government Work Better Committee - October 19, 2006 Council Member Reed, Chair

(a) An Audit of Team San José

(b) Grants Management Update * SEE ITEM 3.7 FOR COUNCIL ACTION TO BE TAKEN

(d) Comprehensive Annual Financial Report for FY 2005-2006

(e) External Auditor's Report on Single Audit for FY ended June 30, 2006 Deferred to 11/16/06

(f) External Auditor's Report to MGWB Committee on Internal Control Deferred to 11/16/06

(g) Comprehensive Annual Debt Report for FY 2005-2006

(h) Oral Petitions

(i) Adjournment

3.5 Approval of Executive Search Services for the recruitment of a New City Manager.

(a) Review of two search proposals submitted by Alliance Resource Consulting and Avery Associates, the two recommended executive search firms;

(b) Interview the two firms;

(d) Direct the Director of Human Resources to negotiate an agreement with the selected search firm for execution by the City Manager. CEQA: Not a Project. (City Manager's Office)

3.6 Acceptance of current Window Washing Methods for City facilities.

(a) Acceptance of the staff report regarding various departmental approaches to Window Washing Services.

(b) Acceptance of the deployment plan to rotate the use of the Reachmaster High Reach Maintenance Lift. CEQA: Not a Project. (General Services)

3.7 Approval of actions related to the Grants Management Report.

(a) (1) Develop a Procedures Manual to formally document City policies and procedures regarding grant oversight.

(b) Acceptance of status report from the City Manager on the issuance of HNVF Grants. (City Manager's Office)

(c) Response from City Attorney on Exhibit (f) of the grants procedure background and fingerprinting requirements. (City Attorney's Office)

4. COMMUNITY & ECONOMIC DEVELOPMENT

4.1 Report of the Building Strong Neighborhoods Committee - October 16, 2006 Council Member Chirco, Chair

(a) Building Strong Neighborhoods of Update/Status Report (including a discussion of SNI/Framework outside of non-designated areas)

(b) Airport Neighborhood Services Group Report Update

(d) Discussion of City Outreach for Capital Projects Deferred from September 2006

(e) Oral Petitions

(f) Adjournment

4.3 Approval of actions related to the American Musical Theatre of San José.

(a) Approval to consider the recommendation in (b-c) below pursuant to the Early Distribution Process Rules (2/3 vote required).

(b) Approval of a $1 million revolving line of credit for the American Musical Theatre of San José (AMTSJ) under the following conditions:

(c) If action is taken to approve the line-of-credit for AMTSJ authorize the utilization of the newly-created Arts Stabilization Fund. CEQA: Not a Project. (City Manager's Office) (Deferred from 10/24/06 - Item 5.2)

5. NEIGHBORHOOD SERVICES

5.2 Approval to amend an agreement with the Viet Heritage Society.

(a) Increase the City's contribution toward the project by $330,000, from $1,080,000 to $1,410,000.

(b) Add provisions describing the proposed terms of the use of the funds, if the City decides to add an additional contribution of $170,000 in fiscal year 2007-2008, contingent upon the appropriation of funds by City Council and authorization for the City Manager to negotiate. CEQA: Resolution No. 66098 and addenda thereto, File No. PP04-228. Council District 7. SNI: Tully/Senter. (Parks, Recreation and Neighborhood Services)

5.3 Approval of the Penitencia Creek Trail Reach 1 Master Plan.

6. TRANSPORTATION & AVIATION SERVICES

6.2 Approval of an agreement to update the City's Americans with Disabilities Act Sidewalk Transition Plan and Pedestrian Master Plan.

9. JOINT COUNCIL/REDEVELOPMENT AGENCY CONVENE REDEVELOPMENT AGENCY BOARD TO CONSIDER ITEM 9.1 IN A JOINT SESSION

9.1 Approval of an agreement for the purchase of property located on Clifton Avenue.

(a) Adoption of a resolution by the City Council:

(b) Adoption of a resolution by the Agency Board authorizing the Executive Director to deposit $1,330,000 into escrow after City's inspections and City's final determination that the condition of the site is appropriate for a park use. CEQA: Exempt, File No. PP05-226. Council District 6. SNI: Burbank/Del Monte. (City Manager's Office/San José Redevelopment Agency) ADJOURN REDEVELOPMENT AGENCY BOARD PORTION OF THE MEETING

3. GENERAL

3.1 Acceptance of Agency Financial Reports

3.2 Acceptance of the capital projects status report for the First Quarter, FY 2006 - 07.

3.3 Approval of the Comprehensive Annual Financial Report for FY 2005 - 2006.

6. PUBLIC FACILITIES AND SPACES

6.1 Approval of a below market rental rate policy for Agency-owned properties.

Oct 31, 2006 City Council

Full agenda
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INVOCATION

ORDERS OF DAY

1. CEREMONIAL ITEMS

1.1 Presentation of a commendation to Geometrics Corporation for their contributions to San José. (Mayor/Reed)

1.3 Presentation of a commendation to Lina Broydo, Director of Public Relations for the Fairmont San José Hotel, for her many years of outstanding professional and community service to the San José community. (Mayor) * (Rules Committee referral 10/25/06)

1.4 Presentation of a proclamation recognizing October as Domestic Violence Awareness Month. (Campos/Williams) (Rules Committee referral 10/25/06)

1.5 Presentation of commendation to John Nguyen for his dedication to volunteerism, his constant participation and assistance with numerous events throughout the City of San José, and his leadership and community spirit. (Nguyen) * (Rules Committee referral 10/25/06)

1.6 Presentation of a commendation to Angie Horne for her extraordinary volunteer services to the Bagby Elementary School community and the people of San José, (Yeager) * (Rules Committee referral 10/25/06)

1.7 Presentation of commendations to the City of San José Multi-Departmental Team and to Elite Racing for the successful debut of the San José Rock n' Roll Half Marathon. (Office of Economic Development) * (Rules Committee referral 10/25/06)

1.2 Presentation of the Government Finance Officers Association's "Certificate of Achievement for Excellence in Financial Reporting" and the "Award of Financial Reporting Achievement" to the San José Redevelopment Agency. (Mayor/Executive Director) (Rules Committee referral 10/18/06)

2. CONSENT CALENDAR Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council, staff, or public requests discussion on a particular item, that item will be removed from the Consent Calendar and considered separately.

2.1 Approval of Minutes.

2.2 Final adoption of ordinances.

2.3 Acceptance of the Office of the City Auditor's Report.

2.4 Acceptance of the report on the San José Prepared Program.

2.5 Approval to award open purchase order #10 for FY 2006-2007.

2.6 Approval to amend a contract for Pre-Hospital Emergency Medical Care Transportation Services.

2.7 Approval of Council Member Nguyen's Travel Out of State.

2.8 Approval to set a Public Hearing and vacate a portion of Paula Street.

2.9 Approval of actions related to the Police Southside Substation Project.

2.10 Approval of City Auditor Gerald Silva's travel calendar.

3. STRATEGIC SUPPORT SERVICES

3.2 Report of the Rules Committee - October 18, 2006 Vice Mayor Chavez, Chair

(a) Redevelopment Agency items reported out at Redevelopment Agency meeting

(b) City Council

(c) Legislative Update

(d) Meeting Schedules

(e) The Public Record

(f) Appointments to Boards, Commissions and Committees

(g) Rules Committee Reviews, Recommendations and Approvals

(h) Review of Significant Public Records Act Requests

(i) Review of Council Policy Updates per Sunshine Reforms

(j) Open Forum

(k) Adjournment

3. STRATEGIC SUPPORT SERVICES

3.3 Report of the Making Government Work Better Committee - October 19, 2006 Council Member Reed, Chair

(a) An Audit of Team San José

(b) Grants Management Update * SEE ITEM 3.7 FOR COUNCIL ACTION TO BE TAKEN

(d) Comprehensive Annual Financial Report for FY 2005-2006

(e) External Auditor's Report on Single Audit for FY ended June 30, 2006 Deferred to 11/16/06

(f) External Auditor's Report to MGWB Committee on Internal Control Deferred to 11/16/06

(g) Comprehensive Annual Debt Report for FY 2005-2006

(h) Oral Petitions

(i) Adjournment

3.5 Approval of Executive Search Services for the recruitment of a New City Manager.

(a) Review of two search proposals submitted by Alliance Resource Consulting and Avery Associates, the two recommended executive search firms;

(b) Interview the two firms;

(d) Direct the Director of Human Resources to negotiate an agreement with the selected search firm for execution by the City Manager. CEQA: Not a Project. (City Manager's Office)

3.6 Acceptance of current Window Washing Methods for City facilities.

(a) Acceptance of the staff report regarding various departmental approaches to Window Washing Services.

(b) Acceptance of the deployment plan to rotate the use of the Reachmaster High Reach Maintenance Lift. CEQA: Not a Project. (General Services)

3.7 Approval of actions related to the Grants Management Report.

(a) (1) Develop a Procedures Manual to formally document City policies and procedures regarding grant oversight.

(b) Acceptance of status report from the City Manager on the issuance of HNVF Grants. (City Manager's Office)

(c) Response from City Attorney on Exhibit (f) of the grants procedure background and fingerprinting requirements. (City Attorney's Office)

4. COMMUNITY & ECONOMIC DEVELOPMENT

4.1 Report of the Building Strong Neighborhoods Committee - October 16, 2006 Council Member Chirco, Chair

(a) Building Strong Neighborhoods of Update/Status Report (including a discussion of SNI/Framework outside of non-designated areas)

(b) Airport Neighborhood Services Group Report Update

(d) Discussion of City Outreach for Capital Projects Deferred from September 2006

(e) Oral Petitions

(f) Adjournment

4.3 Approval of actions related to the American Musical Theatre of San José.

(a) Approval to consider the recommendation in (b-c) below pursuant to the Early Distribution Process Rules (2/3 vote required).

(b) Approval of a $1 million revolving line of credit for the American Musical Theatre of San José (AMTSJ) under the following conditions:

5. NEIGHBORHOOD SERVICES

5.2 Approval to amend an agreement with the Viet Heritage Society.

(a) Increase the City's contribution toward the project by $330,000, from $1,080,000 to $1,410,000.

1. CEREMONIAL ITEMS

2.1 Approval of Minutes.

2.2 Final adoption of ordinances.

2.3 Acceptance of the Office of the City Auditor's Report.

2.5 Approval to award open purchase order #10 for FY 2006-2007.

2.7 Approval of Council Member Nguyen's Travel Out of State.

2.8 Approval to set a Public Hearing and vacate a portion of Paula Street.

2.9 Approval of actions related to the Police Southside Substation Project.

2.10 Approval of City Auditor Gerald Silva's travel calendar.

3. STRATEGIC SUPPORT SERVICES

(b) City Council

(c) Legislative Update

(f) Appointments to Boards, Commissions and Committees

(g) Rules Committee Reviews, Recommendations and Approvals

(i) Review of Council Policy Updates per Sunshine Reforms

(k) Adjournment

3. STRATEGIC SUPPORT SERVICES

(d) Direct the Director of Human Resources to negotiate an agreement with the selected search firm for execution by the City Manager. CEQA: Not a Project. (City Manager's Office)

(a) (1) Develop a Procedures Manual to formally document City policies and procedures regarding grant oversight.

4. COMMUNITY & ECONOMIC DEVELOPMENT

(b) Approval of a $1 million revolving line of credit for the American Musical Theatre of San José (AMTSJ) under the following conditions:

5. NEIGHBORHOOD SERVICES

6. TRANSPORTATION & AVIATION SERVICES

9. JOINT COUNCIL/REDEVELOPMENT AGENCY CONVENE REDEVELOPMENT AGENCY BOARD TO CONSIDER ITEM 9.1 IN A JOINT SESSION

(a) Adoption of a resolution by the City Council:

3.1 Acceptance of Agency Financial Reports

3.2 Acceptance of the capital projects status report for the First Quarter, FY 2006 - 07.

3.3 Approval of the Comprehensive Annual Financial Report for FY 2005 - 2006.

6. PUBLIC FACILITIES AND SPACES

Oct 31, 2006 City Council

1. CEREMONIAL ITEMS

2.1 Approval of Minutes.

2.2 Final adoption of ordinances.

2.3 Acceptance of the Office of the City Auditor's Report.

2.5 Approval to award open purchase order #10 for FY 2006-2007.

2.7 Approval of Council Member Nguyen's Travel Out of State.

2.8 Approval to set a Public Hearing and vacate a portion of Paula Street.

2.9 Approval of actions related to the Police Southside Substation Project.

2.10 Approval of City Auditor Gerald Silva's travel calendar.

3. STRATEGIC SUPPORT SERVICES

(b) City Council

(c) Legislative Update

(f) Appointments to Boards, Commissions and Committees

(g) Rules Committee Reviews, Recommendations and Approvals

(i) Review of Council Policy Updates per Sunshine Reforms

(k) Adjournment

3. STRATEGIC SUPPORT SERVICES

(d) Direct the Director of Human Resources to negotiate an agreement with the selected search firm for execution by the City Manager. CEQA: Not a Project. (City Manager's Office)

(a) (1) Develop a Procedures Manual to formally document City policies and procedures regarding grant oversight.

4. COMMUNITY & ECONOMIC DEVELOPMENT

(b) Approval of a $1 million revolving line of credit for the American Musical Theatre of San José (AMTSJ) under the following conditions:

5. NEIGHBORHOOD SERVICES

6. TRANSPORTATION & AVIATION SERVICES

9. JOINT COUNCIL/REDEVELOPMENT AGENCY CONVENE REDEVELOPMENT AGENCY BOARD TO CONSIDER ITEM 9.1 IN A JOINT SESSION

(a) Adoption of a resolution by the City Council:

3.1 Acceptance of Agency Financial Reports

3.2 Acceptance of the capital projects status report for the First Quarter, FY 2006 - 07.

3.3 Approval of the Comprehensive Annual Financial Report for FY 2005 - 2006.

6. PUBLIC FACILITIES AND SPACES

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